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Executive Secretary

Location:South Surrey, Surrey city, Greater Vancouver, British Columbia, Canada
Job Type:Permanent
Posted:7th Jun 2011
Closing Date:5th Jul 2011
Posted By:WestCana Services Inc
Details:
Executive Secretary

Position of Executive Secretary to the President.

Duties and Responsibilities:

Reporting to the President of a successful and growing Lower Mainland Hospitality Services firm, this key secretarial role provides administrative and clerical support primarily to the President. In this multi-faceted position, you will be expected to perform the following duties:

• Manage the day-to-day activities of the President, coordinating meetings and appointments;
• Attend meetings and take minutes;
• Produce correspondence and meeting agendas, tables and spreadsheets;
• Liaise with internal and external departments to ensure the exchange of information;
• Prepare, key in, edit, and proofread correspondence, invoices, presentations, brochures, publications, reports and related material;
• Analyze incoming and outgoing submissions and reports, and prepare and present summaries and reports to the President;
• Compile data, statistics and other information from surveys and evaluations, and conduct research as required;
• Open and distribute incoming regular and electronic mail and other material and co-ordinate the flow of information internally and with other departments and organizations;
• Train assistants; and,
• Perform other duties and assist the President as required.

Education and Experience Required:

This position requires a Bachelors Degree, coupled with at least five years of related experience preferably in food services within the health care industry, or an equivalent combination of education, training, and experience.

The incumbent must have good written and oral skills in English and be well versed in Tagalog in order to communicate with and interpret for the President and the firm’s multi-cultural employees.

In addition, the ideal candidate
• is an independent and organized professional, well-equipped to balance workflow in a demanding and ever-changing business environment, while exercising initiative and sound judgment to further office processes and services;
• shows proven time management and interpersonal skills; and
• is proficient in administrative PC software applications.

Start/End Date:

As soon as possible with a 2 year contract.

Salary and Benefits:

This position is being offered with a salary of $47,840 per annum, and comes with full eligibility to participate in the company’s group medical and dental coverage, plus two-weeks paid holiday per year.


NOTE: ONLY APPLICATIONS RECEIVED BY FAX WILL BE CONSIDERED. FAX# (604) 575-0010
 
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