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Office Manager
| Location: | West Side of Vancouver, Vancouver, Greater Vancouver, British Columbia, Canada |
|---|---|
| Job Type: | Permanent |
| Posted: | 22nd Jun 2007 |
| Closing Date: | 20th Jul 2007 |
| Posted By: | Vertical Bridge Corporate Consulting Inc. |
| Details: | |
| Office Manager Here is a stellar opportunity to be part of a local success story! Our accounting firm client has now grown to the point that they require an exceptional Office Manager to assist them in managing their office and human resources functions. This firm values strong leadership and is committed to integrity, honesty and an ethical approach in dealing with clients, employees and the community. If you are a like-minded individual who can contribute at the senior management level to help them manage their growth, then this could be a fantastic opportunity for you to shine while working out of their sleek modern office space on the west side of Vancouver. Reporting to the Executive Committee, the Office Manager supervises an administrative team; manages human resources functions; oversees office operations and systems; and develops and implements related policies, programs and procedures. In consultation with the Board of Directors, the Office Manager assumes a leadership role in ensuring that human resources, office operations and professional practices are aligned with the business plan and strategic direction of this highly-successful firm. To a certain degree, you will be defining this developing role, but your specific responsibilities will encompass the following: * Full-cycle recruitment for administrative staff members, and coordinating recruitment process for professional staff * Supervises administrative team, and reviews their performance either directly or in consultation with other management staff * Coordinates performance management programs * Provides employee orientation, and coordinates training and development programs * Administers employee benefit plans * Acts as a key member of the compensation committee, manages the compensation system, and maintains job descriptions and specifications * Provides human resources support and advisory services to employees and managers * Employee relations responsibility, including disciplinary action up to and including termination (subject to Executive Committee approval) * Maintains employee database, tracks attendance, calculates and monitors vacation and other balances * Ensures compliance with all occupational health and safety requirements * Maintains employee handbooks, electronic records, HR policies, governance policies, office procedures manuals and related forms and documentation * Manages office facilities, including space planning, directing internal moves, ensuring security of the premises, managing renovation projects, and maintaining janitorial or other maintenance contracts * Coordinates and plans for office services, equipment purchases and leases, office telephone system changes, cellular phone services, parking facilities, and records and document management systems * Strives to improve the efficiency and effectiveness of office systems, processes and procedures, negotiates for better vendor pricing and terms, and implements efficiency and cost-saving measures * Liaises with IT staff and consultants to troubleshoot software, systems and equipment issues * Assists in the preparation of human resources and office services budgets and maintains budgetary controls for purchases of supplies, furniture, equipment and services Requirements Education and Experience: * A post-secondary degree, diploma or certificate in human resources, business administration or a related discipline AND * Approximately 10 years of human resources or office management experience, preferably in an accounting or professional services environment, including a minimum of 5 years in a supervisory or leadership capacity * A CHRP designation or working towards a CHRP designation would be considered an asset OR an equivalent combination of education and experience Knowledge, Skills And Abilities: * Demonstrated business management skills and leadership abilities * Strong recruitment and selection skills and human resources generalist knowledge * Thorough understanding of the legal framework, including Employment Standards Act, Human Rights Code, Labour Relations Code, Workers Compensation Act and Regulations, and BC Personal Information Protection Act * Excellent communications skills, both oral and written, including the ability to write detailed reports, executive summaries, policy documents, and other high-level communications * Well-developed interpersonal, supervisory and teamwork skills, together with the ability to motivate, coach and mentor others, and maintain positive relationships with internal and external stakeholders * Ability to exercise discretion, tact and diplomacy in dealing with highly sensitive and confidential employee and strategic business matters * Solid knowledge of office procedures, office services functions and basic office equipment and tools * Proven organizational and multi-tasking abilities, with excellent time management skills * Ability to analyze data, think strategically, and make independent judgement calls and decisions * MS Office proficiency, including intermediate to advanced Word, Excel and Outlook * Internet research skills, ability to use web-based tools, and basic technology and equipment troubleshooting skills * Strong sense of urgency and the ability to function at the senior management level in a fast-paced demanding professional services environment * A commitment to providing excellent client service in a timely and professional manner If you have the leadership skills and can work successfully with the partners and staff of this client-focused firm, becoming their Office Manager could truly be a career-enhancing move for you. Commensurate with qualifications, the salary for this management position could be up to $70,000 for the right person. A full benefits package is also provided. To indicate your interest in this position, please submit a cover letter and resume, preferably by email. All applications will be treated with the utmost confidence. No phone calls please. Only applicants under consideration will be contacted. Thank you for applying with us. | |
| Sorry! This job is no longer active as the closing date for applications has passed. You can view other vacancies from this company (if they have any) by clicking on their name above, alternatively we may have some suggestions for similar vacancies listed below that might be of interest. | |
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